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Jonas Construction Buyer Guide Block

ExpenseWatch Spend Management

By ExpenseWatch

Current Version: n/a 
Product Description is changing how companies manage spending.

Controlling spending is a top priority for every company. But can you see how money is being spent in your organization before it happens?

With, you open the window into all company spending – what has been requested, approved and paid -- and obtain an unprecedented, real-time view into how money is being spent in your organization.

You also eliminate time- and resource-consuming manual, paper-based processes, while automatically ensuring your company spending policies are applied and enforced. Spend Management includes modules for Expense Reports, Purchasing and Payable Invoices.

Here is How it Works:

• Easily create expense reports, purchase requisitions, and payable invoices
• Attach scanned or faxed images to the document or at the line item level; add expense report items and receipts with your smartphone
• Route the document for approval
• Emails automatically notify all approvers, who can approve or reject the entire document or by individual line items
• Company specific spending policies are fully automated and applied to every request – exceptions are flagged before spend occurs
• Pre-built reports provide detailed views of spending
• Approvers/Managers have complete visibility into the impact a spending request will have on the bottom line is by your side with implementation, training and support for all users to ensure your success. All of this capability is available for one low annual subscription, with no added usage charges.

To ensure transactional efficiency, Spend Management seamlessly integrates with your accounting software allowing you to create an end-to-end system to control, reduce and report on all company spending from when requests are made through to the posting of approved transactions into your financial system of record.

Contact Information
Support: phone: 1-866-399-2824
Sales & Marketing: phone: 1-866-399-2824, ext. 701
Target Customer Profile:  
If you run a business, you spend money. With ExpenseWatch, you are empowered to spend with confidence. Companies in all vertical markets with revenues up to $500 million and/or up to 2,500 employees would benefit from ExpenseWatch.
Download/Demo Available: Yes 
Average Price:   Monthly Rate
(based on a single location: 1-5 users)
Target Business Size:   Large ($25 - $100 million Revenue)
No. Installations: 100-500
Target Country(s):
United States
Target Industry(s): (Horizontal)
Certification Program: No
Implementation Services: Recommended
Avg. Implementation Period: 1-4 Weeks
Support Services: Context Sensitive Help within System
Knowledge Base - Internet
Person to Person Phone Support
Printed Manuals
ASP/Hosted Solution: Yes
Client Operating
Other: Internet Explorer 8.0 +, Firefox 3.6 +
Server Operating
Not Applicable
Development Tools: Other
Database(s) Supported: Other
User Interface: Mobile Phone
Web Browser
Customization: Yes
Industry Standards
Not Available
Business Functionality
General Classification: Expense Control
System Independence: Stand-a-Lone
Additional Information:  

ExpenseWatch Integrates With Business Applications Your Organization Uses Most

ExpenseWatch works with the business applications your organization uses, enabling you to create an end-to-end system to control, reduce and report on all company spending; and empowering your employees for the roles they take in your spending processes.

Business Accounting or ERP system
ExpenseWatch customers currently integrate their spending information with more than 50 different accounting and ERP systems. Once online expense reports and purchase orders are reconciled and invoices are approved, data is easily imported and exported between our web-based spend management system and your accounting system of choice.

ACH Payments
You can pay for transactions from within ExpenseWatch using our ACH partner. Once payments are complete, you can export records to your accounting system.

Payroll and Other Payment Providers
You can import approved employee expense reimbursements into your payroll provider’s system to include in your regular payroll run. Likewise, payable invoices can be imported into your accounts payable accounting module and paid using any payment method your accounting system supports.

Travel Management Systems
Travel booking information from leading travel management companies easily flows into ExpenseWatch, enabling expense report filers to quickly reconcile booked travel with business travel expenses.

Credit Card Transactions
Daily credit card feeds from major card companies flow into ExpenseWatch and personal credit card charges can be uploaded from electronic statements. This speeds expense report creation and processing for business travelers and approvers, and simplifies corporate card statement reconciliation and management for accounts payable staff.

Customer Relationship Management Systems
ExpenseWatch spend management information can be combined with revenue and sales data from a customer relationship management system, enabling customers to manage and report on sales profitability. In doing so, they gain real-time visibility into contribution margins by company, business unit, region, employee, customer, opportunity and campaign.

Budgeting Tools
Company budget information derived from budget management and planning tools or spreadsheets can be imported into ExpenseWatch. The ability to see budgets by company, business unit, department and general ledger account at the point of spend approval means that budget owners have visibility into where they stand against planned spending before commitments are made, enabling true accountability.

Online Purchasing Catalogs
ExpenseWatch’s shopping cart experience simplifies the process for companies to order products and services. Through the Purchasing module, companies shop for goods and services online using their specific internal catalogs and preferred ecommerce vendors accessing their negotiated products and prices. As a result, companies can be sure that purchases comply with company spending policies and that preferred vendors are used.

This product integrates to the following other solutions...
Other solutions that integrate with this product...

Note: The vendor profile above for (ExpenseWatch Spend Management
) is not written by Accounting Software 411. Information is provided and maintained by the vendor ExpenseWatch and/or by third party sources. Accounting Software 411 confirms basic company data prior to posting a profile. The above information is not a review or endorsement by Accounting Software 411 of the product.

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