prep48 wrote the following post on 5/25/2001 7:15:00 AM
Dear Respondent:
I sent a reply yesterday with an example, however, am not sure it was posted.
Shortening my response of yesterday, the issue is edited and voided vouchers after a period is "closed". If we need to edit or void a voucher enterred and outstanding in a "closed" period it will delete the voucher from the "closed" period accounts payable trial balance and result in an out of balance in the "closed" period between the general ledger control account and the accounts payable subsidiary trial balance.
Is there a way to edit or void a voucher in a "closed" period without having to "reopen" the period, edit or void the voucher, and then "reclose" the period. Additionally, is there a way to prevent inadvertant edits or voids of vouchers, other than denying access to all but say one person. The inconvenience of this is that we are a multi-location, multi-user, and the normal processing in an open period necessitates frequent edits and voids - limiting access to one person is operationally inefficient, but as far as I can see the only way to restrict inadvertant errors that clearly affect the integrity of closed period historical records.
Any help would be greatly appreciated.
Prep48@aol.com